Job vacancy of IT Finance Administrator

 

Closing Date

2023/10/27

Reference Number

CCB231017-7

Job Title IT Finance Administrator

Job Category Finance and Procurement

Company Coca-Cola Beverages Africa (Group Office)

Job Type Permanent

Location - Country South Africa

Location - Province Not Applicable

Location - Town / City South Africa

Job Description

Coca-Cola Beverages Africa (CCBA) presents an exciting opportunity for an experienced and self-motivated IT Finance Administrator. The successful applicant will report into the IT Finance Manager.

CCBA is the largest African Coca-Cola bottler, accounting for 40% of all Coca-Cola volumes on the continent. CCBA is a Non Alcoholic Ready to Drink (NARTD) market leader with an extensive footprint in Africa, employing over 17 000 employees and serving a combined population of over 300 million people across the continent. CCBA’s vision is to “refresh Africa every day and make the continent a better place for all”, growing successfully as a business and creating a better shared future for our people, customers, consumers, communities, planet and shareholders. We conduct ourselves with the utmost integrity for shared value and the greater good. We are a world class, customer-orientated, socially and environmentally conscious fast-moving consumer goods (FMCG) company that is driven by engaged, motivated and inspired employees.

Key Duties & Responsibilities

Creation of Purchase Requisition (PR):

Ownership of the CCSabco administration role for purchase requisitions, including support processes, systems, and tools, including:

Creation of IT Purchase Requisitions in D365 for both companies Coca-Cola Beverages SA (Pty) Ltd (CCBSA) and Coca-Cola Sabco (Pty) Ltd (CCSabco)

Check that Purchase Order Request form is complete and that all supporting docs and approvals are attached

Create the Purchase Requisition in D365

Load all supporting documentation in D365

Submit the Purchase Requisition for Purchase Order creation, within 24 hours of receipt of completed support documentation

Respond / resolve queries received from Procurement

Follow Up On Creation Of Purchase Order (PO):

Follow up on D365 workflow to ensure PO is confirmed timeously (PR to be converted to PO within 24 hours of PR creation)

Download PDF version of PO from D365 and forward to PO Requestor and vendor

Maintain tracker of CCBSA PO numbers and associated D365 Cost Collector number. Forward to IT Finance Manager by close of business on the Monday before Friday month end close

Receipting Of All Goods And Service Delivered:

Follow up on open POs with service owners. Delivered goods / services to be receipted before month end close

Download and circulation of open PO reports:

Create on 2nd, 3rd and 4th week of the month, including the Friday before month end. Circulate to PR requester for follow up on delivery of goods / services

Service owners to follow up with service providers and ensure goods / services are delivered on time

Service owners to communicate back to IT Financial Administrator as to which line items on the PO have been received and can be receipted

Open PO report to be circulated to IT Finance Manager:

CCBSA – close of business on the Monday before Friday month end close

CCSabco – close of business on the Tuesday before Friday month end close

Receipt all goods / services delivered before month end cut-off timelines

Facilitate Timeous Processing Of Vendor Invoices:

On receipt of vendor invoice

Check invoice for completeness (correct Entity, VAT Number, PO number)

Circulate to the service owner for review and approval to process

Once approval to process invoice has been received, circulate to the respective finance departments for processing (CCBSA – Iron Mountain / CCSabco – Group Office Accounts Payable department)

General Ledger Journal Processing:

Upon instruction and approval by the IT Finance Manager, process IT journals in D365:

Monthly IT prepaid journal

Monthly CCBSA IT recharge journal

Month end accrual journals

Other journals as required

General:

Ensure simplified and standardised month / quarter / year-end processes are followed

Identify opportunities to eliminate process inefficiencies

Skills, Experience & Education

Qualifications:

Post matric Accounting / Administrative qualification

Experience:

3 – 5 years’ experience in a Finance Administrator role

Strong ERP experience and excellent MS Office skills, particularly Excel at an intermediary / advanced level

Strong focus on detail (accuracy and completeness), adherence to policy and procedure, meeting deadlines and strong interpersonal skills (communicating / guiding)

General The advert has minimum requirements listed.

Management reserves the right to use additional or relevant information as criteria for short-listing.

Click Here to apply Source from Coca Cola